Share (Notion)
Sharing via the Shared link at the top right of pages, is intended to give guests access: People from outside your organization (and therefore workspace) [1]. This works for free account. Currently (2023.02), this is the way to go for me.
Concerning sharing, relations between database tables only function, if both end of the relation are fully shared. This is quite unfortunate, for it means that I can't share some tasks with someone and some tasks not - I have to share all of them, if I want the recipient to be able to make fully use of relations.
Example:
Summary: This works as intended and actually even a bit better: You can easily see if an object has been shared.
Context
- In one project, I created two tasks. One that is shared and one that isn't
- The other person (a dummy account called Jeronimus) should only see his one shared task, and preferably the project record
- I went to that one task-to-be-shared » Shared (top-right) » Share through email address. Default was full rights - I didn't change that
- In the Notion account for Jeronimus, under Workspaces, the workspace to which this task belongs, appeared
- Jeronimus only sees this one object and can edit it. Edits appear in the owner's account.
- Good news: You can see that an object is shared because of icons on the top-right that indicate the accounts that have access to it.
- Same procedure as above. However, I can't find it back in Jeronimus' Notion
- Unfortunately, what I can find back: The whole workspace, available to anyone on the Internet (I can see it in a Chrome Guest session). Now I understand why Notion 'opened the session externally' (or something like that). Seemed that the option Share to web was (accidentially?) enabled. I disabled it, and now I can't reach it anymore in a Guest session
Appearantly, I did something wrong above. I tried again, and it seemed to just work: