Collaboration (Notion)

Uit De Vliegende Brigade
Naar navigatie springen Naar zoeken springen

How to collaborate or share stuff on Notion?

Ways to collaborate - Overview

Notion has a couple of different ways to give different groups of users different rights to a Notion system:

Way Notes
Private, Shared & Worspace sections These are sections in the sidebar in the left pane. Drag objects amongst these sections to set their sharing configurations
Teamspaces Menu at the sidebar in the left pane
Workspaces Menu at the top of the sidebar in the left pane
Share Through link Share at the top-right corner of the main pane
Share-to-web Through link Share at the top-right corner of the main pane
Share via link Share top right: Sharing is free. However, as soon as you want to change rights, you have to pull your wallet. That costs $8 per user per month


Teamspaces (Notion)


Workspaces are quite the basis of Notion: Everything happens within a workspace and you can have only one workspace active at a time. Workspaces can be private, or belong to a team or a company. When you use workspaces for collaboration, it's - as how Notion puts it - A billable event

Workspaces (Notion)


Sharing as guest, is an easy way to collaborate with people from outside your organization (and therefore workspace) [1]. This works for free account (up to 5 guests?). Currently (2023.02 - 2023.06), this is the way to go for me.

Guests (Notion)


  • Share-to-web (menu Share top right) allows you to share individual pages, even with people who don't have Trello themselves
  • You can set what users can or cannot do via that link - Very handy!
Share-to-web (without edit permissions): The page is now completely quiet. The button to share the next 10 lines doesn't seem to work
Share-to-web: Permission Settings

See also