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How to collaborate or share stuff on Notion?
Ways to collaborate - Overview
Notion has a couple of different ways to give different groups of users different rights to a Notion system:
|Private, Shared & Worspace sections||These are sections in the sidebar in the left pane. Drag objects amongst these sections to set their sharing configurations|
|Teamspaces||Menu at the sidebar in the left pane|
|Workspaces||Menu at the top of the sidebar in the left pane|
|Share||Through link Share at the top-right corner of the main pane|
|Share-to-web||Through link Share at the top-right corner of the main pane|
Workspaces are quite the basis of Notion: Everything happens within a workspace and you can have only one workspace active at a time. Workspaces can be private, or belong to a team or a company. When you use workspaces for collaboration, it's - as how Notion puts it - A billable event
Sharing via the Shared link at the top right of pages, is intended to give guests access: People from outside your organization (and therefore workspace) . This works for free account. Currently (2023.02), this is the way to go for me.
- Share-to-web (menu Share top right) allows you to share individual pages, even with people who don't have Trello themselves
- You can set what users can or cannot do via that link - Very handy!